Handy keyboard shortcuts Show More Word has always been the workhorse app of the Microsoft Office suite. Nearly everyone who uses Office ends up using Word at some point, whether it be for writing memos, typing up agendas, creating reports, crafting business correspondence or any of a thousand other uses.
Microsoft sells Office under two models: When you purchase a perpetual version of the suite — say, Office or Office — its applications will never get new features, whereas Office apps are continually updated with new features. In Office , Word has all those features, plus several more. Microsoft cheat sheets: Dive into Windows and Office apps ] Most of the tips in this article apply to both Word and Word for Windows.
Near the end is a section for Word only. Share this story: But if you need a refresher, see our Word cheat sheet. Just as in Word , the Ribbon in Word and is flatter-looking, cleaner and less cluttered than the one in Word and The and Ribbon is smaller than in Word , the title bar is now solid blue rather than the previous white, and the menu text File, Home, Insert and so on is now a mix of upper- and lowercase rather than all caps.
There are other minor changes as well — for instance, the old Page Layout tab is now called just Layout — but the Ribbon still works in the same way and you'll find most of the commands in the same locations as in Word Click image to enlarge it. To find out which commands live on which tabs on the Ribbon, download our Word and Ribbon quick reference. Also see the nifty new Tell Me feature described below.
Just as in earlier versions of Word, to make the commands underneath the tabs on the Ribbon go away, press Ctrl-F1. To make the commands appear again, press Ctrl-F1. Note that the Ribbon tabs — File, Home, Insert and so on — stay visible. IDG Here are the Ribbon display options. To get to them, click the Ribbon display options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing Word.
A drop-down menu appears with these three options: Auto-hide Ribbon: This hides the entire Ribbon, both the tabs and commands underneath them. To show the Ribbon again, click at the top of Word. Show Tabs: This shows the tabs but hides the commands underneath them.
Selecting this shows both the tabs and commands. And if for some reason that blue on the title bar is too much color for you, you can turn it white or gray. To make the title bar blue again, choose the Colorful option from the drop-down list. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar.
If you click Open or Save As from the menu on the left, you can see the cloud-based services you've connected to your Office account, such as SharePoint and OneDrive. Each location now displays its associated email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business.
You'll be able to see at a glance which is which. Collaborate live The biggest feature launched with Word is live collaboration that lets people work on documents together from anywhere in the world with an internet connection, a feature that Google Docs has long had. There are only two requirements for collaboration in Word However, while Office subscribers or anyone using Word or Word Online can see the changes that other users of those versions make to a shared document in real time as they happen, Word users have to save their documents periodically to see and share changes.
Still, it does allow you to work with others on the same document at the same time. To collaborate on a document, first open it, then click the Share icon in the upper-right part of the screen. Clicking the Share button opens the Share pane on the right-hand side of the screen — this is command central for collaboration. At the top of the pane, type in the email addresses of the people with whom you want to collaborate on the document, separated by commas.
As you type, Word looks through your address book and displays the matches it finds; click the person you want to invite. IDG Selecting people with whom to collaborate via the Share pane.
After you enter the addresses, select either "Can edit" or "Can view" in the drop-down to allow collaborators full editing or read-only privileges. Type a message in the text box if you want.
IDG Your collaborators get an email message like this when you share a document. Then copy the link, paste it into an email using any email program, and send it. When your recipients receive the email from you, they click a button or link to open the document, which opens in Word Online in a web browser rather than in the Word desktop client.
At this point, they can view the document but not edit it. Logged in users will see an Edit Document menu, from which they can choose Edit in Word to open the file in the client version of Word, or Edit in Browser to work in the free web version.
But for basic editing, it works fine. IDG When collaborating in Word , you must save the document to see changes made by others highlighted in green and to share your changes with them. When you're working on a document in Word with other people in real time, each person gets a cursor with their own unique color. You can see what they do as they do it, including deleting, editing and adding text. They see what you do as well.
Be aware that how well real-time collaboration works depends on the strength of your internet connection. The Share pane shows a list of people who have access to the document, with a note underneath their name indicating if they are currently editing the document, and if not, whether they have editing or viewing access. Right-click the icon of anyone currently working on the document and click Open Contact Card; a screen pops out with the various ways you can contact them, including chat, phone and video via Skype if they have Skype and email.
That lets you talk or text with them while you're working on the document together, making collaboration that much more effective. IDG Click the icon of someone working with you on a document to see other ways you can contact them. Tackle tasks with Tell Me Although live collaboration is the biggest addition to Word , there are several other new features as well.
Click the task you want to get instructions on how to do it. IDG Tell Me gives advice on addressing an envelope or any other task. And it remembers the features you've previously selected in the box, so when you click in it, you first see a list of previous tasks you've searched for. That way, tasks that you frequently perform are always within easy reach.
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